Course Overview
This course equips professionals across various functions with the skills to leverage core Google AI tools; Gemini, NotebookLM, and Agentspace to transform daily workflows.
It will demonstrate how to utilize Gemini for enhanced communication, content generation, and initial data analysis. You'll then leverage NotebookLM to securely query and synthesize vast information from diverse sources for accurate, grounded insights. Finally, you’ll explore Agentspace to automate complex routine administrative tasks and cross-application workflows. This course empowers professionals to implement AI-driven solutions effectively and ethically, reclaiming significant time, streamlining operations, and elevating professional output.
An optional Appendix provides additional content on developing specialized capabilities for custom content generation and workflow automation with Gemini Gems, as well as integrating NotebookLM and Gemini for a unified approach to comprehensive data synthesis and actionable report generation.
Who should attend
Project Managers, Team Leads, Marketing Managers, HR Business Partners, Business Analysts, Operations Specialists, Product Managers, Senior Individual Contributors, Strategists, Content Creators, Administrative Professionals, and any professional seeking to enhance their daily productivity with AI.
Prerequisites
Basic Google Apps familiarity, Google Workspace skills, Gemini familiarity, basic NotebookLM skills, general business terminology, understanding of common work processes.
Course Objectives
Core Modules:
- Utilize the core features of Gemini to enhance meeting productivity, report drafting, and data analysis.
- Leverage NotebookLM to securely query and synthesize information from diverse sources for building comprehensive knowledge hubs and generating verifiable insights.
- Automate routine administrative tasks and complex cross-application workflows using Agentspace, improving efficiency and accuracy in areas like information management, project coordination, and administrative processes.
Appendix (optional):
- Design and apply custom Gems to create tailored content, structured project frameworks, and strategic prompts.
- Integrate NotebookLM and Gemini to synthesize diverse data into comprehensive insights and actionable reports.
Outline: Google AI Integration for General Workflows (GAIIGW)
Module 1 - Prompt Guidelines
Topics:
- Prompt structure
- Prompt tips
Objectives:
- Use the core components of effective prompt structure for AI models.
- Apply prompting techniques and tips to optimize AI model responses for specific tasks.
Activities
- 1 prompt example
Module 2 - Gemini for Workspace Integration
Topics:
- Use case 1: Streamlining Meeting Outcomes
- Use case 2: Rapid Report Analysis and Summarization
- Use case 3: Smart Data Analysis in Spreadsheets
Objectives:
- Identify Gemini features applicable to streamlining meeting outcomes, report analysis, and data insights.
- Demonstrate the use of Gemini to efficiently summarize meeting discussions and analyze report data.
- Compare the efficiency of completing communication and analysis tasks with and without Gemini's assistance.
- Explain the potential time savings and improved clarity gained by leveraging Gemini in daily workflows.
Activities
- 3 use case demos
Module 3 - NotebookLM Enterprise Integration
Topics:
- Use case 1: Strategic Research Synthesis (including Meeting Transcripts)
- Use case 2: Understanding Unstructured Feedback Themes
- Use case 3: Knowledge Assimilation via Personalized Audio Learning
Objectives:
- Review steps to upload diverse documents (including transcripts) and create a knowledge base in NotebookLM.
- Apply NotebookLM to synthesize strategic insights and identify key takeaways from multiple sources.
- Differentiate between manually extracted themes and those identified by NotebookLM from unstructured feedback.
- Assess the reliability and accuracy of insights provided by NotebookLM by verifying its source citations.
Activities
- 3 use case demos
Module 4 - Agentspace Integration
Topics:
- Use case 1: Get up-to-speed after vacation or leave
- Use case 2: Perform complex research on a topic
- Use case 3: Plan a large event or offsite
Objectives:
- Recognize challenges, manual overhead, and error vulnerabilities in traditional general workflows.
- Demonstrate automating routine tasks and complex workflows with Agentspace.
- Discuss how Agentspace enhances accuracy and efficiency in complex document analysis and process management.
- Outline key considerations for Agentspace integration in systems and operations.
Activities
- 3 use case demos
Appendix 1 - Gemini Gems Integration
Topics:
- Use Case 1: Crafting Tailored Assessment & Success Profiles with Competency Frameworks
- Use Case 2: Contextual Strategy & Engagement Planner
- Use Case 3: Contextual Approach & Obstacle Navigator
Objectives:
- Analyze the inefficiencies of manual assessment creation, generic planning, and reactive communication that custom Gems can address.
- Design and refine custom Gems using effective prompting techniques.
- Apply custom GKW Gems in relevant use cases to craft tailored assessment tools, strategic plans, and obstacle navigation guides, leveraging internal knowledge and meeting insights.
- Explain the benefits of creating custom Gems, including deep personalization, strategic alignment, enhanced quality, and significant efficiency gains.
Activities
- 3 use case demos
Appendix 2 - Unified Solution
Topics:
- Unified Solution: Context and benefits
- NotebookLM: Understanding the data
- Gemini: Actionable outputs
- Unified Solution: Implementation and impact
Objectives:
- Collect and upload relevant information and data from various sources to NotebookLM.
- Use NotebookLM to extract key insights from aggregated data.
- Utilize Gemini to generate initial drafts and reports based on insights.
- Produce polished, data-driven reports incorporating narrative and visual elements.
Activities
- 1 scenario demo